Marketing Assistant

About the Role

Hollinden is looking for a curious, organized, and self-motivated Marketing Assistant to work alongside our Senior Marketing Specialist in supporting a variety of marketing clients. This is a hands-on opportunity to learn, contribute, and grow. We’ll provide guidance and opportunities to learn. You’ll bring initiative, accountability, and a commitment to getting things done.

Key Responsibilities

Keep Projects and Clients Moving

• Coordinate meetings, schedules, action items, and client follow-ups.
• Maintain project calendars, task lists, deadlines, and client records.
• Track outstanding materials and approvals, and flag potential delays early.
• Help prepare client presentations, reports, and marketing materials.

Support Marketing Campaigns

• Prepare, format, proofread, and schedule email campaigns, newsletters, and social media content.
• Make routine website updates using approved content.
• Check links, images, formatting, and information before publication.
• Track basic campaign results and organize performance reports.

Keep Information Accurate and Organized

• Maintain contact databases, correct outdated records, and identify duplicates.
• Organize digital files, client materials, and marketing assets.
• Conduct basic research on clients, industries, competitors, and marketing trends.

Make Good Use of Technology

• Work with Microsoft 365, marketing platforms, and project management tools.
• Use AI tools to support research, content preparation, organization, and routine tasks while checking work for accuracy.
• Learn new applications, follow established processes, and suggest better ways to get work done.

How You Work Matters

• Ownership: Do what you say you’ll do. Meet deadlines and communicate early when something needs attention.
• Attention to Detail: Care about getting things right. Check your work, catch mistakes, and deliver accurate, complete results.
• Initiative: Manage responsibilities, ask thoughtful questions, and bring possible solutions when challenges arise.

Requirements & Tech Stack

Requirements

• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Familiarity with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
• Comfort using digital tools, including some experience with AI.
• Exposure to marketing through coursework, internships, employment, or other experience.
• Willingness to learn, accept feedback, and work collaboratively.

Experience with email marketing, social media scheduling, website platforms, CRM systems, or Canva is helpful, but not required.

Position Details

• Position: Marketing Assistant
• Reports To: Senior Marketing Specialist
• Work Arrangement: In-office, Houston, Texas
• Employment Type: To be determined