Administrative Assistant

About the Role

FairSquare is looking for an energetic, driven Administrative Assistant with outstanding written, verbal, and interpersonal communication skills. To be successful in this role, you will need to demonstrate fantastic organizational and time management skills along with the ability to multitask, think critically, adapt in a fast-paced environment, and pick up new technology quickly.

The Administrative Assistant handles routine duties in support of office staff, guests, and building security and maintenance. As the first point of contact for all visitors, you must be able to represent the brand with a pleasant demeanor and superior customer service skills.

• Type: Onsite Full Time
• Schedule: Monday-Friday, 8-hours per day. Weekly schedule options: 7:00 am-3:30 pm or 7:30 am-4:00 pm.
• Pay: $21.04-$23.40/hour ($43,763-$48,667 annualized)
• Location: Atlanta, GA offices (near Truist Park, in the Cumberland/Galleria area)

Key Responsibilities

• Answer phones, greet visitors, and process suite access
• Schedule appointments and maintain calendars
• Manage maintenance requests
• Process, collate, and distribute mail
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence
• Write and edit documents from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Assist in the ordering, receiving, stocking, and distribution of office and kitchen supplies
• Provide support and assistance to each department as necessary
• Other duties as required

Requirements & Tech Stack

• Computer proficiency and the ability to learn new programs
• MS Office
• Outlook
• Salesforce (preferred but not required)

Qualifications

• Previous experience in an office or reception role preferred
• Excellent attention to detail and ability to prioritize daily/weekly tasks
• Pleasant demeanor and superior customer service skills
• Clear verbal and written communication required
• Collaborative team player
• Strong desire to learn and grow skillset