Office Coordinator

FPT Americas

Richardson, Texas, United States (On-site, Full-time)

About the Role

An excellent opportunity for recent graduates and early-career professionals to support daily office operations, administrative processes, and cross-team coordination. This is a hands-on role requiring strong organization, follow-up, and the ability to keep tasks moving efficiently. This is an entry-level position averaging 40 hours/week. Training is provided, with an immediate start date.

Key Responsibilities

• Provide front desk support in the Dallas office: greeting visitors, handling mail and deliveries, and assisting with basic office requests.
• Manage day-to-day office operations: supplies, snacks and drinks, workspace organization, and basic equipment upkeep.
• Coordinate office purchasing: office supplies, business cards, shipping, and other administrative or event-related orders.
• Support fixed asset and accounting administrative tasks: tracking laptop shipments and returns, labeling, receipt filing, and submitting complete expense packages to Accounting.
• Prepare and process administrative contracts and document packages for clients, contractors, and vendors; route documents for signature and maintain organized final records.
• Collect and track vendor documents (e.g., W-9s, certificates of insurance); follow up until all documentation is complete before payment or contract execution.
• Manage Concur and other admin/accounting tools: user setup, access updates, basic troubleshooting, receipt review, and tracker maintenance; escalate issues to Accounting or IT when needed.
• Coordinate travel logistics: flights, hotels, itineraries, and related travel support for employees.
• Support event planning: sourcing venues and vendors, collecting quotes, comparing options, and coordinating logistics with internal teams.
• Handle administrative purchases and maintain clear, accurate tracking of orders, deliveries, and usage.

Requirements & Tech Stack

• Strong communication skills.
• Resourceful and energetic.
• Ability to represent FPT professionally when interacting with business partners.
• Familiarity with Concur and other admin/accounting tools.

Qualifications

• Education-level requirement is flexible.