Administrative Assistant I

About the Role

• This is a full-time, regular position.
• Location: Dick Conner Correctional Center.
• Salary: $38,328.16 (non-negotiable).
• This is an on-site position and is not eligible for remote work.

Key Responsibilities

• Provide administrative support to program areas and support functions or serve as an assistant to an administrator or official.
• Administer agency programs providing services to agency customers.
• Maintain various records.
• Prepare correspondence, presentations, reports, or other materials.
• Perform or oversee administrative operational functions such as bookkeeping or accounting, human resources, purchasing, or contracts.
• Participate in projects as a team member or team leader.
• Develop and implement special procedures.
• Initiate correspondence requiring knowledge of agency or program procedures and policies.
• Develop and maintain confidential or complex files.
• Interpret and advise internal and external customers on departmental or program rules, regulations, and laws.
• Administer, prepare, or oversee administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties.
• Represent agency, supervising official, or program area at meetings, conferences, or civic organizations.
• Coordinate activities with internal and external customers.
• Establish educational and/or training programs.
• Interview callers, arrange appointments, and perform other office tasks and duties.
• Utilize advanced technological equipment and data processing equipment to provide requested information to internal and external customers.
• Review coded and uncoded source documents.
• Edit documents and reports.
• Examine and verify reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements.
• Resolve discrepancies and refer complex discrepancies to appropriate staff.
• Train or mentor other staff.
• Supervise subordinate staff, including administrative, clerical, or technical clerical units.
• Coordinate internal and external activities of the organization or program.
• Respond to routine inquiries in both written and oral form.
• Perform routine fiscal duties.
• Complete routine customer service requests from internal and external customers.

Requirements & Tech Stack

• Spelling
• Punctuation
• Business English
• Business Mathematics
• Modern office methods and procedures
• Maintenance of complex records
• Major policies and procedures governing assigned programs
• Advanced technological equipment
• Data processing equipment

Qualifications

• Ability to establish and maintain effective working relationships with others.
• Ability to perform confidential work and maintain confidentiality.
• Ability to interpret and complete routine matters according to agency policies and procedures.
• Ability to follow oral and written instructions.

Education and Experience

• A bachelor’s degree OR four years of technical clerical, administrative, secretarial, or general office work; OR an equivalent combination of education and experience.

Special Requirements

• Some agencies may require frequent job-related travel.
• Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.
• Some agencies may require a specific bachelor’s degree or college hours.
• Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.