Administrative Assistant

Nirantara Ecoventures

Powai, Mumbai

About the Role

Nirantara is seeking a highly organized and detail-oriented Administrative Assistant for a contract, on-site role based in Powai, Mumbai. This role is critical in supporting daily operations and ensuring the smooth functioning of the office.

Key Responsibilities

• Office Management:
• Manage day-to-day administrative tasks, including organizing meetings, maintaining office supplies, and handling incoming and outgoing mail.
• Assist in maintaining a clean and organized office environment.
• Handle incoming phone calls and correspondence, ensuring professional and courteous responses.
• Data Entry and Documentation:
• Assist in data entry and maintenance of client records and project documentation.
• Create and update spreadsheets, reports, and presentations as needed.
• Calendar and Schedule Management:
• Coordinate appointments, meetings, and events for team members.
• Help schedule and prepare for client meetings, including booking meeting rooms and preparing necessary materials.
• Travel Coordination:
• Assist in booking travel arrangements for team members, including flights, hotels, and transportation.
• Client Support:
• Provide exceptional customer service to clients, both in person and over the phone.
• Handle client inquiries and route them to the appropriate team members.
• Assist in the preparation and distribution of client deliverables.
• Communication and Collaboration:
• Work closely with team members to ensure seamless operations.
• Assist in organizing company events and team-building activities.
• Other Administrative Tasks:
• Perform other general administrative tasks as needed to support the team's success.

Qualifications

• A bachelor's degree.
• Previous administrative experience in a professional setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Attention to detail and the ability to work in a fast-paced environment.
• Passion for ESG and sustainability concepts is desirable.