Assistant Project Manager

About the Role

Roylo Partners is seeking a Full-Time Assistant Project Manager in Chicago, IL. This office-based role operates Monday–Friday and focuses on supporting project planning, coordinating daily activities, and ensuring deadlines and deliverables stay on track. The ideal candidate is detail-oriented, proactive, and eager to develop project management skills.

Key Responsibilities

• Assist with coordinating projects from initial planning through completion.
• Maintain project schedules, timelines, milestones, and action plans.
• Track project progress and follow up on outstanding tasks and deliverables.
• Coordinate meetings, prepare agendas, and record key decisions and action items.
• Maintain project documentation, reports, spreadsheets, and status updates.
• Communicate with team members and stakeholders to gather information and share progress.
• Help identify potential delays, resource issues, and project risks.
• Support resource planning and coordinate information across departments.
• Monitor deadlines and remind team members of upcoming deliverables.
• Assist with preparing presentations, progress reports, and project summaries.
• Organize project files and ensure information remains accurate and accessible.
• Help manage changes to project requirements, schedules, and priorities.
• Coordinate administrative tasks associated with project execution.
• Support budget tracking and expense documentation where required.
• Identify opportunities to improve project coordination and workflow efficiency.

Requirements & Tech Stack

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and recordkeeping ability.
• Comfortable managing multiple tasks and competing deadlines.
• Strong problem-solving skills and a proactive approach to follow-up.
• Comfortable using spreadsheets, presentations, and standard office software.
• Ability to collaborate with different teams and stakeholders.
• Willingness to learn project management methods, tools, and procedures.
• Familiarity with project management tools such as Microsoft Project, Asana, Trello, or Monday.com is an advantage.
• Relevant project management coursework or certification is a plus.
• Previous experience in project coordination, administration, operations, or team support is beneficial.

Qualifications

• Position: Full-Time Assistant Project Manager
• Location: Chicago, IL
• Work arrangement: Office-based
• Schedule: Monday–Friday, during regular business hours