Business Support Assistant

About the Role

The Business Support Assistant provides a full range of administrative support to the Hospitalist Program at Stony Brook Medicine. This role requires a professional demeanor, excellent organizational skills, attention to detail, and the ability to complete assignments within expected timeframes.

Key Responsibilities

• Reviews patient assignments daily and ongoing basis, reassigning patients to appropriate clinical teams based upon acuity, census, and geography.
• Reviews and sends updates to the clinical team for observation patients with a length of stay of 48 hours or greater.
• Builds overflow assignments on a daily basis.
• Provides administrative support to the Hospitalist Program Office administrative staff, faculty, and clinical staff (nurse practitioners and physician assistants).
• Maintains the on-call schedule and calendar using Outlook, including coordination of incoming invitations and scheduling meetings.
• Loads on-call directories for the department.
• Takes and transcribes meeting minutes.
• Assists with Accounts Payable.
• Rounds on inpatient floors and enters patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits.
• Other duties as required.

Requirements & Tech Stack

• Proficiency in Microsoft Suite Applications.

Qualifications

• Associate’s degree and at least 2 years of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department.

OR

• Bachelor's degree and at least 6 months of administrative/clinical experience in an Acute Care Hospital setting and/or affiliated department.

Preferred Qualifications

• Experience in supply and equipment ordering, processing reimbursement, and expense tracking.
• Clinical understanding of the working diagnosis of general medicine patients with the experience to properly stratify patients based upon their acuity to appropriate clinical teams.
• Proficiency with the Cerner electronic medical record.
• Working knowledge of the Kronos timekeeping system.

Special Notes

• This position includes weekend hours.
• Resume/CV should be included with the online application.
• Stony Brook Medicine is a smoke-free environment.
• All hospital positions may be subject to changes in pass days and shifts.
• This position may require the wearing of respiratory protection, which may prohibit facial hair.
• This function/position may be designated as “essential.”
• Prior to start date, the selected candidate must meet the following requirements:
• Successfully complete pre-employment physical examination and obtain medical clearance.
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4-panel drug screen.
• Meet regulatory requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).
• The hiring department will be responsible for any fee incurred for examination.
• Anticipated Pay Range: $53,575 - $70,051.