Company Secretary

About the Role

To build a strong foundation in corporate secretarial practice while ensuring timely, accurate, and effective execution of statutory and regulatory compliance requirements.

We are looking for a detail-oriented and proactive Qualified Company Secretary (Fresher) to join our Secretarial & Compliance team. The candidate will support corporate governance, statutory compliance, regulatory filings, and secretarial activities across group entities, ensuring compliance with applicable provisions of the Companies Act, 2013, and other relevant laws and regulations.

Key Responsibilities

Corporate Secretarial Compliance

• Assist in convening Board Meetings, Committee Meetings, and General Meetings, including preparation of notices, agendas, and minutes.
• Assist in drafting Board Resolutions, Shareholders’ Resolutions, and other corporate documents.
• Maintain statutory registers, minutes books, and other records as prescribed under the Companies Act, 2013.
• Assist in monitoring statutory compliance requirements and maintaining compliance trackers.
• Support preparation of documents relating to private placements, preferential allotments and securities-related corporate actions.
• Assist in maintaining and updating corporate records for group companies and LLPs.
• Coordination with RTA/NSDL/CDSL for corporate actions and ISIN applications.
• Assist in maintaining records relating to shareholders, share capital, and dematerialisation of securities.

ROC and MCA Filings

• Assist in preparation and filing of statutory forms with the Ministry of Corporate Affairs (MCA), including AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MGT-14, and other applicable forms.
• Support annual filings, event-based filings, and maintenance of corporate records.
• Coordinate with external consultants and practising Company Secretaries for certification and filing requirements.

Coordination and Reporting

• Coordinate with internal finance, legal, HR and other teams to obtain information required for statutory compliances.
• Track filing deadlines, documentation requirements, and pending action items.
• Assist in preparing periodic compliance status reports for management.
• Maintain organised digital and physical records of statutory documents.
• Ensure effective communication and coordination between different cross-functional teams to align the compliance function with overall business goals.

Requirements & Tech Stack

• Qualified Company Secretary and Associate Member of ICSI.
• Basic knowledge of the Companies Act, 2013 and LLP Act and applicable rules.
• Familiarity with MCA portal filings and corporate secretarial documentation.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficiency in MS Excel, Word, PowerPoint, and document management systems.
• Willingness to learn, take ownership of assigned responsibilities, and work collaboratively with cross-functional teams.

Preferred Attributes

• Prior internship or practical training experience in a corporate secretarial department or with a practising Company Secretary.
• Basic understanding of LLP compliances, FEMA, SEBI regulations, and corporate governance practices.
• Ability to work in a fast-paced, growing organisation.

Proactive monitoring and collaboration with team members and internal departments are necessary to guarantee seamless operations at the Centre.