Legal Administrative Assistant

About the Role

Synectics Inc. is seeking a Legal Administrative Assistant to join their insurance defense practice. This role supports attorneys with legal documentation, court filings, and case management in a collaborative, hybrid work environment.

Key Responsibilities

• Prepare, format, proofread, and organize legal documents, correspondence, and case files, maintaining accuracy and attention to detail.
• Manage attorney calendars, schedule meetings and court appearances, coordinate appointments, and track deadlines.
• Handle incoming calls, route inquiries, and communicate professionally with clients, attorneys, court personnel, and third parties.
• Process incoming and outgoing mail.
• Complete electronic filings in state and federal courts.
• Maintain accurate records, databases, and case management systems.
• Coordinate with attorneys and team members to support efficient office operations.
• Maintain organized files and protect confidential information.

Requirements & Tech Stack

• Familiarity with legal terminology, basic legal procedures, and law-related administrative support functions.
• Experience preparing, formatting, and proofreading legal documents with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to interact professionally with clients, attorneys, court personnel, and third parties.
• Proficiency in calendar management, data entry, electronic filing, scheduling, and office software (including word processing and spreadsheets).
• Familiarity with legal practice management systems is preferred.
• Strong organizational and time management skills.
• Discretion in handling confidential information.
• Ability to manage multiple priorities.

Qualifications

• A high school diploma or equivalent is required.
• Legal assistant training or post-secondary education is an asset.
• Previous law firm experience is preferred; equivalent administrative experience is considered.

Compensation And Benefits

• Full-time employment opportunity.
• Hybrid work arrangement with work-from-home flexibility.
• Collaborative, team-oriented work environment.
• Direct support and collaboration with attorneys on insurance coverage, insurance defense, and subrogation matters.
• Opportunity to gain experience in legal administration, court filings, case management, and mediation-related services.