Assistant Project Manager I

About the Role

To assist and support the Project Manager in coordinating with the Resident Engineer and other Project Office members for all design phase and construction-phase activities as directed. This includes the recording, tracking, and execution of processes related to the management of Professional Services contracts and Construction contracts using the MBTA’s PMIS system (e-Builder®). The Assistant Project Manager will report to a Capital Programs Director/Sr. Director and will be supervised on a daily basis by the Project Manager/Sr Project Manager.

Key Responsibilities

• Assist in managing consultant and construction contracts to ensure project and program requirements are fulfilled, and that project safety, safety, contract cost and project schedule requirements are met.
• Act on behalf of the project manager in their absence or as assigned by the project director or senior director.
• Assist in managing projects in accordance with MBTA Manuals, policies and procedures, or Program Specific delivery protocols and procedures.
• Assist in the development of project scopes, budgets, and schedules.
• Assist in coordinating with municipal officials, the public, and other outside parties for projects requiring collaboration.
• Assist in the procurement of consultants and contractors.
• Assist in the review of monthly payment and schedule submissions from consultants and contractors.
• Assist in the Management of Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops.
• Manage project tasks with other Departments, including the Capital Program Oversight Department, Capital Program Support, Office of Chief Engineer, Engineering and Maintenance, and Transit, Railroad, and Bus Operations.
• Manage project activities with outside agencies, abutters, utility companies, community groups, and other third parties affected by the project.
• Prepare project-related correspondence, reports, charts, and presentations.
• Attend and organize project meetings, and prepare agenda and minutes.
• Review Resident Engineer’s and Construction Inspector’s Daily Reports to inform higher-level reporting.
• Assist in the preparation of monthly and quarterly project status reports.
• Assist the field team with monitoring of construction activities.
• Support contract close out (punch list, O/M, Training, As-Builts etc.).
• Work independently in addressing complex tasks in a time-sensitive environment.
• Coordinate with other MBTA departments, including Railroad Operations and Engineering & Maintenance.
• Drive a company or personal vehicle to visit work sites.
• Respond to emergencies on a twenty-four (24) hour, seven (7) day per week basis.
• Respond to each inquiry, whether from a customer, vendor or co-worker in a courteous and professional manner.
• Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees.
• Perform other related duties and projects as assigned.

Requirements & Tech Stack

• PMIS system (e-Builder®)
• Word, Excel, PowerPoint or Database applications
• Valid driver’s license

Qualifications

• A Bachelor's degree in an Engineering discipline, Architecture, Construction Management, or directly related field from an accredited institution.
• Zero to Three (0 to 3) years of engineering design, architecture design, and/or construction experience.
• Effective organizational, multitasking, time management and interpersonal skills.
• The ability to effectively communicate with regulatory agencies, community organizations and others on technical and sensitive matters.
• The ability to complete all required Authority training.
• Excellent customer service and conflict resolution skills.
• The ability to provide internal and external customers with a courteous and professional experience.
• The ability to work any and all shifts and/or locations as assigned or directed.
• Respond, either directly or through subordinates, to emergencies on a twenty-four (24) hour, seven (7) day per week basis.
• The ability to work effectively with a diverse workforce.

Substitutions

• A master’s degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience & Skills

• Engineer-in-training certificate in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• License to practice as a Professional Engineer or Architect in the Commonwealth of Massachusetts, or ability to attain through reciprocity.
• Experience in transit industry building and infrastructure construction.