Administrative Assistant

About the Role

First Level Capital is a growing financial services firm focused on providing clients with tailored investment and capital solutions. The organization values professionalism, reliability, and strong client relationships. Team members collaborate remotely, using modern tools and processes to support efficient operations and high-quality service delivery. The company encourages initiative, clear communication, and attention to detail in all aspects of work. Joining First Level Capital offers the opportunity to contribute to a dynamic environment and support the firm’s ongoing growth.

The Administrative Assistant role is a full-time, hybrid position responsible for supporting daily operational and administrative activities.

Key Responsibilities

• Managing calendars
• Scheduling meetings
• Organizing digital files
• Preparing basic documents and reports
• Answering and routing phone calls
• Responding to email inquiries
• Providing professional, timely support to internal team members and external contacts
• Assisting with data entry
• Maintaining records
• Supporting executive-level administrative needs as required
• Consistent communication with the team
• Proactive follow-up on tasks
• Careful handling of confidential information

Qualifications & Skills

• Strong Administrative Assistance and Clerical Skills, including scheduling, document organization, and record management.
• Executive Administrative Assistance experience or the ability to support senior leaders with meetings, correspondence, and task coordination.
• Excellent Communication and Phone Etiquette skills to handle calls, emails, and messages in a professional manner.
• Proficiency with common office software and remote collaboration tools (e.g., email, spreadsheets, word processing, video conferencing).
• Strong attention to detail, time management, and the ability to prioritize multiple tasks independently.
• Demonstrated reliability, discretion, and commitment to maintaining confidentiality.
• Previous experience in an administrative or office support role is preferred.
• Experience in financial services or a professional services environment is a plus.
• High school diploma or equivalent required.
• Additional training or education in business, administration, or related fields is beneficial.