Event Operations Assistant

Leader Bank

Key Responsibilities

• Event Operations & Logistics
• Pack, load, transport, unload, set up, maintain, and break down event equipment and materials, including tents, tables, signage, banners, displays, booths, promotional materials, giveaways, and supplies.
• Support on-site event operations, including registration, guest check-in, attendee assistance, and event flow.
• Work extended hours on event days, including early setup and remaining on-site through event breakdown.
• Organize, track, restock, and maintain event inventory, branded materials, giveaways, signage, displays, and equipment.
• Keep storage areas, event materials, and inventory organized, clean, and event ready.
• Coordinate deliveries, pickups, transportation, and movement of event materials and equipment.
• Assist with community events, sponsorship activations, grand openings, conferences, client events, team members programs, meetings, and other special events.
• Respond to operational needs and help resolve issues to ensure successful event execution.
• Event Coordination & Administrative Support
• Assist with event planning and coordination from initial planning through post-event follow-up.
• Coordinate event details including venues, catering, entertainment, transportation, décor, promotional materials, and vendor communications.
• Create and maintain event timelines, schedules, checklists, guest lists, and planning documents.
• Prepare and process event-related documents, purchase orders, invoices, permits, and reports.
• Help ensure events comply with insurance, legal, health, and safety requirements.
• Respond to emails, maintain event records, and support administrative needs of the Events team.
• Build and maintain relationships with colleagues, vendors, venues, clients, and community partners.

Requirements & Tech Stack

• Availability & Physical Requirements
• Must be available to work early mornings, evenings, weekends, holidays, and extended hours based on event schedules.
• Must have a valid driver's license, reliable personal vehicle, and the ability to travel to event locations throughout the region.
• Must be able to lift, carry, load, unload, move, set up, and break down event materials and equipment.
• Must be able to stand, walk, bend, and remain physically active for extended periods during event setup, execution, and breakdown.
• Must be comfortable working indoors and outdoors in varying weather conditions.
• Experience & Professional Skills
• Previous experience in hospitality, restaurants, catering, customer service, retail, tourism, or events is preferred.
• Positive attitude, reliability, strong work ethic, and willingness to learn.
• Ability to work independently and as part of a team.
• Strong organizational, multitasking, and time-management skills.
• Ability to manage changing priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Attention to detail and ability to follow instructions accurately.
• Ability to represent the organization professionally at events.
• High school diploma or equivalent required.