Administrative Assistant / Receptionist

About the Role

Immigrant Defenders Law Center (“ImmDef”) is seeking a full-time Administrative Assistant to join its team in Los Angeles, CA. This is an entry-level position with a focus on providing essential support within a social justice law firm dedicated to immigrant representation.

Key Responsibilities

• Reception duties:
• Answering and routing telephone calls and visitors.
• Fielding calls from clients, partner organizations, and community members.
• Maintaining and monitoring client waiting areas.
• Greeting and directing visitors.
• Notifying legal team staff of guest arrivals.
• Maintaining office common areas and assessing ongoing needs.
• Sending, receiving, and processing all correspondence.
• Cataloguing and maintaining the case filing system.
• Creating and archiving client files.
• Maintenance of internal databases.
• Performing clerical duties: filing, photocopying, scanning, faxing, maintaining spreadsheets, updating case data.
• Providing back-up administrative support to paralegals and attorneys.
• Meticulous calendaring and maintenance of attorney schedules.
• Assisting with the initiation of representation for new clients.
• Providing Spanish to English and English to Spanish interpretation, translation of documents, and communication assistance for clients.
• Filing documents electronically or in person at immigration and state courts.
• Submitting records requests with various agencies, including Immigration Court and FBI.
• Other duties as assigned by leadership.

Requirements & Tech Stack

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
• Spanish fluency is required and will be tested.

Qualifications

• High School Degree or GED required; Bachelor’s degree preferred.
• Passion and enthusiasm for providing high-quality client services.
• Exceptional organizational skills and attention to detail.
• Ability to take initiative and problem-solving skills.
• Experience working at a nonprofit or public interest law firm is helpful.
• Demonstrated ability to work within a high-volume, busy law office is a plus.
• Excellent written and verbal communication skills in both English and Spanish.
• Enthusiasm for working at a mission-driven organization and passion for social justice for immigrants.

DACA Recipients strongly encouraged to apply.

This job post may be used to hire additional Administrative Assistants on a Temp-to-Hire basis.

This position is included in the ImmDef employee union bargaining unit.