Booking Coordinator, United Heritage Hall

About the Role

The Booking Coordinator is responsible for creating and organizing systems to efficiently streamline venue, one-off, corporate and festivals bookings. Working closely with the Talent Buyer, the Booking Coordinator places holds, builds offers, and works within internal ticketing systems. This role communicates internally and externally with agents and artist teams.

Key Responsibilities

• Build and maintain offers for AEG Presents shows, tours and festivals within internal ticketing systems.
• Work with Talent Buyer to update contracts per artist request and submit to agents/managements.
• Manage and maintain booking database system.
• Create data reports throughout offer negotiation and ensure final deal points updated in contracts.
• Create and maintain show files with all relevant documents, such as offers, contracts, writers, W9s, and deposit confirmations.
• Research artist and market data relevant to event bookings and provide information to the talent buyers to assist in offer decisions.
• Liaise with all internal departments (marketing, finance, contracting) once artists are confirmed to ensure all paperwork is included to support settlement.
• Scan documents and assist with wire transfers.
• Assist with settlement using internal ticketing systems.
• Work with the talent buyer on stage running orders and lineup/billing order, and communicate with agency and artist teams.
• May be responsible for coordinating the work of interns, festival- or event-specific employees.

Requirements & Tech Stack

• High School Diploma or its equivalency (BA/BS Degree Preferred)
• Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Ability to learn required business systems

Qualifications

• Ability to act with discretion and handle confidential information.
• Must be personable, organized, self-motivated, detail-oriented, and reliable.
• Excellent customer service and time management skills.
• Ability to multitask and prioritize effectively in a fast-paced office environment.
• Excellent verbal and written communication skills.
• Must be able to work nights, weekends, and some holidays.
• Knowledge of the music industry preferred.