Administrative Assistant

About the Role

An Administrative Assistant I is sought to join a growing team, supporting leaders and team members to ensure smooth operations through effective coordination, communication, and organization. This role aims to drive productivity and team success and is an opportunity for individuals looking to start or grow a career in administration.

Key Responsibilities

• Help keep the team organized, connected, and operating efficiently.
• Coordinate schedules, meetings, and communications for leaders and team members.
• Create polished documents, reports, and presentations.
• Partner with internal teams, vendors, and visitors to deliver a professional experience.
• Support projects and initiatives that improve productivity and day-to-day operations.
• Maintain office resources and ensure a smooth, well-functioning workplace.
• Contribute where needed in a collaborative, fast-paced environment.

Requirements & Tech Stack

• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Qualifications

• High school diploma or equivalent required.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Associate’s degree or additional relevant coursework preferred.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Excellent communication and relationship-building skills.
• Self-motivated, adaptable, and comfortable working in a fast-paced, team-oriented environment.

Travel Requirements: Occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.

Physical Demands & Work Environment: Primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods. Involves sitting, data entry, and frequent communication. May include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.