Administrative Assistant

About the Role

The Administrative Assistant receives direction from assigned management personnel and provides general and clerical administrative support to an individual or small group of individuals, relieving them of clerical, administrative, and business detail. This role is onsite at the location listed on the posting.

Key Responsibilities

• Greets scheduled visitors and directs them to appropriate area or person.
• Performs clerical duties related to department activities such as typing, filing, distributing mail, and answering phones.
• Composes and types routine correspondence.
• Organizes and maintains file systems and files correspondence and other records.
• Creates and maintains database and spreadsheet files.
• Answers telephone calls and arranges conference calls.
• Coordinates manager’s schedule and makes appointments.
• Arranges and coordinates travel schedules and reservations.
• Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel.
• Researches, compiles, and analyzes data for special projects and various reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Orders and maintains supplies, and arranges for equipment maintenance.
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.
• Assists other AAs and other departments with administrative support as needed.
• Performs all other duties as assigned.

Qualifications

• High school diploma or GED.
• At least 0-2 years of experience or equivalent combination of education and experience.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.