Administrative Assistant I

Key Responsibilities

• Serve as the trusted first person that employees, visitors, and potential or current clients see.
• Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.
• Proofread copy for spelling, grammar, and layout, making appropriate changes.
• Be responsible for the accuracy and clarity of final copy.
• Answer and forward phone calls.
• Screen phone calls as needed.
• Arrange couriers.
• Handle addendums.
• Work effectively and efficiently with office leadership to support the office’s needs.
• Schedule social events and luncheons.
• Sort and distribute mail.
• Perform other duties as office needs dictate.

Requirements & Tech Stack

• Microsoft Office Suite (Extreme Proficiency)
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Qualifications

• Bachelor’s degree (preferred)
• 0-3 years’ experience in an office supportive role (preferred)
• Detail-oriented and professional.
• Exceptional communication skills.
• Ability to work independently and reliably.

Work Environment

• Primarily an office-based role.
• Opportunities to get out into the field.
• Prolonged periods of sitting at a desk and working on a computer.
• Includes movements such as bending, twisting, crouching, etc.
• Ability to lift up to 25 pounds at times.
• Travel: None expected; subject to change if business needs dictate.