Human Resources Coordinator

About the Role

The Human Resources Coordinator is an entry-level individual contributor who provides administrative and operational support to the Human Resources team in Washington, D.C. This role helps ensure the efficient execution of day-to-day HR operations by performing routine administrative and coordination activities while delivering responsive, high-quality service to business professionals, managers, and lawyers. Working under close supervision and in tandem with the HR Specialists, the Human Resources Coordinator follows established policies, procedures, and workflows to support core HR processes throughout the employee lifecycle.

Key Responsibilities

• Provides organizational and administrative support to maintain the efficiency of daily business operations.
• Spends the majority of time delivering support to the HR Team (Specialists, Analysts, Manager, and Director) and completing operational HR activities under close supervision.
• Coordinates onboarding activities for new hires, including orientation scheduling, new hire paperwork initiation and follow-up, and system updates.
• Supports new hire training coordination with internal departments (e.g., IT, A/V, Secretarial Services, and Facilities).
• Coordinates offboarding activities, including initiating departure protocols and scheduling exit interviews.
• Responds to routine employee inquiries regarding HR Procedures and escalating more complex matters.
• Updates spreadsheets and trackers used by the HR team.
• Assists with compliance activities, including required federal, state, and local employment postings and recordkeeping.
• Works with HR Specialists and Manager to execute employee engagement programs and events sponsored by the Human Resources Department.
• Provides administrative support for HR projects, reporting, audits, and other departmental initiatives, including gathering documents, printing, and assembly.
• Communicates pre-approved correspondences to business professionals and lawyers.
• Coordinates and schedules meetings for HR Manager and Director.
• Maintains confidentiality of personal identifiable information and other employee sensitive information.
• Maintains files on notaries and sends reminders regarding notary annual reports.
• Assists HR Management with related projects as needed.
• Assists with other projects as required and assigned.

Requirements & Tech Stack

• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to learn HR information systems and other business applications.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Up to two years of administrative, customer service, Human Resources, or related experience; internship experience may be considered.
• Experience in a law firm or other professional services environment is preferred.
• Ability to follow detailed instructions.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple routine tasks while meeting deadlines.
• Strong written and verbal communication skills.
• Customer service orientation with professional interpersonal skills.
• Ability to maintain confidentiality and exercise discretion.
• Ability to follow established procedures and work instructions.
• Demonstrated dependability and accountability.
• Basic analytical and problem-solving skills.
• Ability to work collaboratively as part of a team.
• Proficiency in proofreading and document review.
• Willingness to learn new systems, processes, and HR practices.