Import Assistant / Export Assistant / Trade Documentation Assistant

About the Role

Noble Vanta is inviting detail-oriented and proactive professionals to explore opportunities in import coordination, export operations, and trade documentation. This role is ideal for individuals who are organized, comfortable handling paperwork, and interested in international shipping and supply chain processes.

Key Responsibilities

Import Assistant

• Assist with import shipments, delivery schedules, and supplier coordination.
• Prepare and organize purchase orders, invoices, packing lists, and shipping records.
• Track incoming shipments and follow up with freight forwarders and customs agents.
• Update shipment information and maintain accurate import records.

Export Assistant

• Coordinate export orders, shipment bookings, and dispatch schedules.
• Communicate with customers, logistics providers, and internal departments.
• Monitor shipment progress and assist with resolving delivery delays.
• Maintain export files and support routine shipping administration.

Trade Documentation Assistant

• Prepare and verify commercial invoices, packing lists, certificates, and shipping documents.
• Check documentation for completeness and consistency.
• Organize digital records and assist with document submission and tracking.
• Support compliance with applicable trade procedures and documentation requirements.

Requirements & Tech Stack

• Microsoft Office (especially Excel)
• Document-processing tools

Qualifications

• Experience in logistics, shipping, import/export, or administrative support is an advantage.
• Strong attention to detail and document-management skills.
• Good written and verbal communication skills in English.
• Ability to coordinate multiple tasks and meet shipping deadlines.
• Knowledge of customs procedures, Incoterms, or international trade documentation is an advantage.
• A diploma or bachelor's degree in Logistics, Supply Chain Management, International Trade, or Business Administration is preferred.
• Part-Time, On-Site / Hybrid, depending on role requirements.