Global Markets Administrative Assistant

Bank of America

Key Responsibilities

• Provides diverse and confidential administrative support, including extensive calendar management.
• Supports management with administrative tasks.
• Coordinates travel arrangements.
• Processes expenses.
• Gathers and reports information relevant to/for the executive.
• Responds to incoming mail.
• Assists with organizing in-person meetings and off-sites.
• Manages different and conflicting objectives, projects, or activities in a responsive and personable manner.
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner.
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments.
• Communicates with executives and line management to gather and convey relevant information.
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment.
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems.

Skills

• Administrative Services
• Attention to Detail
• Customer and Client Focus
• Planning
• Prioritization
• Adaptability
• Collaboration
• Event Planning
• Office Administration
• Problem Solving
• Facilities Management
• Oral Communications
• Recording/Organizing Information
• Research
• Written Communications

Shift: 1st shift (United States of America)

Hours Per Week: 40