Operations and Executive Admin Executive

Bharyat Advanced Systems Pvt Ltd

About the Role

Operations Executive Associate supporting the CEO in a fast-growing technology startup with multiple business verticals. This is a hands-on role combining executive assistance, office administration, business operations, documentation, and logistics coordination.

Key Responsibilities

• Manage the CEO’s calendar, meetings, appointments, travel schedules, and follow-ups.
• Handle day-to-day office administration and operational activities.
• Track key tasks and action items across teams and follow up to ensure timely completion.
• Prepare and maintain basic business documentation such as NDAs, quotations, purchase orders (POs), proforma invoices (PIs), invoices, and vendor/customer records.
• Support basic accounts and administrative paperwork, including expense tracking, invoice coordination, and payment follow-ups.
• Assist the procurement and logistics teams with domestic and international shipments, courier coordination, and import/export documentation.
• Coordinate with customers, vendors, logistics partners, consultants, and internal teams as required.
• Assist the CEO with presentations, reports, meeting notes, research, and other business priorities.
• Maintain organized digital and physical records and ensure important documents and deadlines are tracked.
• Willingness to travel approximately 25% of the time for customer/vendor meetings, events, office coordination, and other business requirements.

Qualifications

• B.Com, B.Tech/BE, BBA or MBA – fresh graduates are welcome to apply.
• Good working knowledge of Microsoft Excel, Word, PowerPoint and Google Workspace.
• Basic understanding of accounting and commercial documents is preferred.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail and follow-through.
• Comfortable coordinating with multiple people and handling several priorities simultaneously.
• Ability to work independently and take ownership with limited supervision.
• Willingness to learn and take on responsibilities beyond a narrowly defined job description.