Recruiting Project Coordinator

About the Role

This role supports high-volume recruiting operations within a fast-paced recruiting organization. It manages end-to-end operational workflows, coordinates complex logistics for interviewing and hiring programs, and serves as a key point of contact for internal stakeholders and candidates. The coordinator acts as an organizational subject matter expert, builds strong internal relationships, and supports the continuous improvement of processes and tools.

Key Responsibilities

• Manage operational workflows and service requests through ticketing systems, ensuring timely resolution within established service level agreements while maintaining high quality standards and data accuracy.
• Coordinate end-to-end program logistics for interviewing and hiring programs, including scheduling, stakeholder communication, and documentation across multiple business units and geographic regions.
• Create, update, and maintain reporting mechanisms such as operational dashboards, monthly business review inputs, and status updates to give leadership clear visibility into program health and key performance metrics.
• Develop and implement process improvements by identifying opportunities to streamline workflows, reduce manual effort, and enhance stakeholder experience through automation and standardized procedures.
• Serve as the primary operational contact for assigned programs, providing clear guidance on processes and systems while coordinating activities among program managers, business partners, and cross-functional teams.
• Conduct quality assurance activities, including audits, data validation, and compliance checks, to ensure operational excellence and adherence to established standards.
• Support high-volume recruiting coordination activities, ensuring accurate scheduling, timely communication, and a positive experience for candidates and hiring teams.
• Use project coordination and project management practices to track progress, manage dependencies, and ensure successful delivery of recruiting and HR-related programs.
• Provide administrative and logistical support to recruiting and HR teams, including document preparation, data entry, and maintenance of records in relevant systems.
• Adapt quickly to changing priorities and requirements in a fast-paced environment, proactively resolving issues and escalating risks when necessary.

Requirements & Tech Stack

• Project coordination or project management experience, particularly in logistics, recruiting, or HR-related programs.
• Proficiency with basic web-based tools and products such as Outlook, Excel, Word, and SharePoint.
• Strong organizational skills with the ability to manage multiple tasks, shifting priorities, and tight deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to work effectively with internal and external stakeholders and candidates.
• Attention to detail and a high level of accuracy in managing data, documentation, and reporting.
• Ability to act as an organizational subject matter expert on processes and tools, providing guidance to stakeholders.
• Capability to identify process issues and contribute to continuous improvement initiatives.

Qualifications

• Experience as a recruiting coordinator, project coordinator, or in a similar coordination role supporting high-volume operations.
• Experience in recruiting, coordination, administration, logistics, HR, or an equivalent operational function.
• A degree or equivalent qualification.

Additional Skills & Qualifications

• Degree or diploma in Human Resources or a related field.
• Experience working in a fast-paced, quickly changing, or international environment.
• Experience with technical tracking systems or software, such as applicant tracking systems (ATS).
• Previous experience as a former recruiting coordinator handling high-volume recruiting operations.
• Experience in logistics coordination, particularly in support of recruiting or HR programs.
• Experience building and maintaining operational dashboards and reports for leadership.
• Familiarity with quality assurance activities such as audits, data validation, and compliance checks.
• Ability to collaborate effectively with cross-functional teams and business partners.

Job Type & Location

• Contract position
• Based out of Nashville, TN
• Fully onsite position

Pay & Benefits

• Pay range: $26.00 - $26.00/hr
• Benefits (if eligible): Medical, dental & vision, Critical Illness, Accident, and Hospital, 401(k) Retirement Plan, Life Insurance, Short and long-term disability, Health Spending Account (HSA), Transportation benefits, Employee Assistance Program, Time Off/Leave (PTO, Vacation or Sick Leave).

Application Deadline

• Anticipated to close on Oct 26, 2026.