Contracting Project Administrator

About the Role

Trane has an exciting opportunity to join our organization as a Project Administrator in our Contracting group. Under moderate supervision, this position works closely with Project Manager(s) and is responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. The portfolio includes multiple projects at different stages of completion.

Key Responsibilities

• Follow established standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Administer projects throughout their entire lifecycle to ensure contract compliance and successful delivery, including coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate the monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, forecasting assistance, vendor invoices, utilizing project reports, etc.
• Review billing backlog and coordinate/communicate with Project Managers, BAS and HVAC Field Technicians, customers, and Trane claims as necessary to resolve obstacles.

Requirements & Tech Stack

• High School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.
• Strong communication skills.
• Proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks to meet tight deadlines in a fast-paced environment.
• Familiarity with the operation of HVAC Systems preferred.

Qualifications

• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, is an asset.
• Construction law and regulation knowledge is an asset.
• Flexibility to work overtime/weekends, as required.