Asset & Logistics Specialist

About the Role

The Asset & Logistics Specialist works closely with engineering, construction, facilities, finance, legal, supply chain, and site operations to ensure technical equipment and services are commercially sound, delivered when required, and accurately managed throughout their lifecycle. The Asset & Logistics team supports Data Center Engineering by coordinating the procurement, movement, management, and lifecycle of equipment needed to build, commission, operate, and maintain data-center and laboratory environments.

Key Responsibilities

• Lead day-to-day sourcing and purchasing activities for data-center and laboratory equipment, infrastructure, technical services, and facility requirements.
• Translate engineering specifications, bills of materials, construction schedules, and operational requirements into clear purchasing and supplier activities.
• Review supplier quotations, technical scopes, pricing, lead times, warranties, delivery requirements, and commercial risks.
• Negotiate pricing, payment terms, delivery conditions, warranties, service commitments, and other commercial terms within agreed parameters.
• Coordinate supplier onboarding, compliance reviews, confidentiality agreements, internal approvals, purchase orders, and supporting contract documentation.
• Implement sourcing and purchasing plans that support project schedules, local site requirements, and supplier availability.
• Identify and resolve supplier issues that could affect cost, equipment availability, construction schedules, commissioning, or site readiness.
• Lead and support the Asset & Logistics team, setting clear priorities, coordinating workloads, and helping team members deliver effectively.
• Oversee equipment receipt, identification, storage, installation, commissioning, transfer, maintenance, and retirement.
• Coordinate freight, receiving, rigging, storage, delivery scheduling, and domestic and international movement of equipment.
• Maintain accurate asset records covering equipment location, ownership, serial numbers, purchase orders, warranties, service agreements, and operating status.
• Coordinate equipment delivery and installation activities with suppliers, construction partners, commissioning teams, and site personnel.
• Resolve delayed, damaged, incomplete, or incorrectly delivered equipment issues.
• Reconcile purchase orders, invoices, change orders, payments, budget commitments, and remaining balances, working with relevant teams to resolve discrepancies.
• Partner with engineering, finance, legal, facilities, construction, supply chain, and accounts payable teams to resolve commercial and operational issues.
• Produce clear reporting and dashboards covering purchasing activity, asset status, delivery performance, supplier risk, financial commitments, and infrastructure readiness.
• Communicate risks, mitigation actions, decisions, and resource requirements to relevant stakeholders.
• Identify and implement practical improvements to procurement, asset management, logistics, and reporting processes.

Requirements & Tech Stack

• Significant experience in technical procurement, strategic sourcing, supply chain, asset operations, logistics, or critical infrastructure environments.
• Data-center experience, with a good understanding of construction, commissioning, and operational requirements and relevant electrical, cooling, rack, and facility infrastructure.
• Experience leading a team or coordinating the work of others within procurement, asset management, or logistics.
• Strong commercial and negotiation experience, including supplier pricing, payment terms, warranties, service commitments, and delivery conditions.
• Ability to interpret technical requirements, equipment specifications, bills of materials, construction schedules, and commissioning requirements.
• Experience managing supplier performance and resolving commercial, delivery, and operational issues.
• Good financial and analytical capability, including experience reconciling purchase orders, invoices, budgets, payment records, and capital commitments.
• Proven ability to work effectively across engineering, finance, legal, facilities, construction, supply chain, and other stakeholder groups.
• Experience developing reporting or dashboards covering procurement activity, financial commitments, asset status, supplier performance, and delivery risk.
• Strong judgement, communication, negotiation, and stakeholder-management skills, with the ability to manage competing priorities.
• Proficiency with purchasing systems, financial platforms, asset databases, spreadsheets, workflow tools, and reporting applications.
• Bachelor’s degree in engineering, supply chain, business, construction, operations, finance, or a related field.
• Project Management Professional (PMP) certification.

Qualifications (Desirable)

• Master’s degree in engineering, supply chain, business administration, construction, operations, finance, or a related field.
• Experience sourcing electrical, cooling, mechanical, controls, rack, hardware, or commissioning requirements for data-center environments.
• Experience coordinating international freight, equipment storage, rigging, site delivery, installation, and commissioning.
• Knowledge of capital-expenditure controls, statements of work, change orders, asset governance, warranties, and supplier-performance measurement.
• Experience improving procurement, asset management, or logistics processes across multiple locations.