Executive Assistant to the CEO

About the Role

We are looking for a proactive, organized, and detail-oriented Female Assistant to the CEO to provide direct administrative, recruitment, and operational support to our CEO. This is a fully remote, full-time opportunity. The ideal candidate should have excellent English communication skills, good computer knowledge, strong organizational abilities, and an interest in executive assistance and US IT recruitment. The candidate must be comfortable working during US business hours and coordinating with US-based professionals.

Working Hours

US Eastern Time (ET): 9:00 AM – 5:00 PM

Corresponding India Time (IST)

• During US Daylight Saving Time: 6:30 PM – 2:30 AM IST
• During US Standard Time: 7:30 PM – 3:30 AM IST

Candidates must be available for the full shift. Working hours in India will change according to the US daylight saving schedule.

Key Responsibilities

• Executive Assistance

• Provide direct administrative and operational support to the CEO.

• Manage assigned tasks, daily priorities, and follow-ups.

• Coordinate meetings, appointments, and business activities.

• Assist with day-to-day administrative and operational requirements.

• Calendar and Meeting Management

• Manage the CEO's calendar and schedule appointments.

• Coordinate meetings and interviews across different time zones.

• Send meeting invitations, reminders, and follow-up communications.

• Ensure meetings and tasks are organized and completed on time.

• US IT Recruitment Support

• Assist with US IT recruitment and candidate sourcing activities.

• Review resumes and identify suitable candidates against job requirements.

• Communicate with candidates and coordinate interview schedules.

• Maintain candidate databases, recruitment trackers, and submission records.

• Follow up with candidates and recruiters regarding submissions and interview status.

• Support the recruitment team in day-to-day hiring activities.

• Documentation and Reporting

• Prepare and maintain documents, reports, and recruitment trackers.

• Work regularly with Google Docs and Google Sheets.

• Use Microsoft Word, Excel, and PowerPoint for documentation, data management, and presentations.

• Maintain accurate records and ensure information is organized and up to date.

• Communication and Coordination

• Communicate professionally with US-based candidates, colleagues, and business associates.

• Assist with email correspondence and routine follow-ups.

• Coordinate with team members to ensure timely completion of assigned tasks.

• Handle multiple responsibilities while maintaining accuracy and professionalism.

Requirements & Tech Stack

• Excellent written and verbal English communication skills.
• Good computer knowledge and proficiency in everyday office applications.
• Working knowledge of Google Docs, Google Sheets, Microsoft Word, Excel, and PowerPoint.
• Strong organizational and time-management skills.
• Ability to multitask, follow instructions, and manage deadlines.
• Attention to detail and a proactive, responsible attitude.
• Ability to work independently with minimal supervision.
• Willingness and availability to work full-time during US business hours.
• Must have a personal computer or laptop and a reliable, high-speed internet connection.

Qualifications

• Graduation in any discipline is preferred.
• Basic knowledge of IT, software technologies, or the IT industry will be an advantage.
• Previous exposure to US IT recruitment, HR operations, or executive assistance is desirable but not mandatory.
• Female candidates are preferred for this position.
• Candidates based in Kolkata, West Bengal, are preferred.
• Candidates who are comfortable working night shifts in India and coordinating with US-based professionals are encouraged to apply.
• Candidates should be dependable, eager to learn, professional, and willing to take ownership of assigned responsibilities.
• A positive attitude, strong communication skills, and the ability to handle confidential business information professionally are essential.