Data Entry Specialist

Job Title: Data Entry Specialist

About the Role

We are seeking a reliable and detail-oriented Data Entry Specialist to support daily data-entry, record maintenance, document processing, and administrative activities. This position is responsible for entering, updating, organizing, and verifying information across company systems and databases while maintaining a high level of accuracy. The ideal candidate is comfortable working with computers, spreadsheets, and digital records and can manage repetitive tasks efficiently.

Key Responsibilities

• Enter and update information accurately in company databases and systems.
• Review source documents and verify information before entering data.
• Identify and correct basic data errors, inconsistencies, and missing information.
• Maintain accurate digital records, spreadsheets, and tracking logs.
• Process forms, documents, and other information according to established procedures.
• Organize and maintain electronic files and folders.
• Perform routine data-quality and accuracy checks.
• Transfer information between systems and databases when required.
• Retrieve and update records as requested by authorized team members.
• Maintain organized records of completed data-entry activities.
• Assist with scanning, uploading, and categorizing digital documents.
• Follow established data-entry, privacy, and document-management procedures.
• Meet assigned productivity and accuracy targets.
• Report unusual discrepancies or missing information to the appropriate team.
• Assist with basic administrative and clerical tasks.
• Maintain confidentiality when handling company or customer information.

Requirements & Tech Stack

• Strong attention to detail and accuracy.
• Good typing and computer skills.
• Comfortable working with Microsoft Excel, Word, or Google Sheets.
• Strong organizational and time-management abilities.
• Ability to handle repetitive tasks while maintaining consistent accuracy.
• Good written and verbal communication skills.
• Ability to follow instructions and established procedures.
• Ability to meet deadlines and manage assigned workloads.
• Comfortable working independently in a remote or hybrid environment.
• Legally authorized to work in the United States.

Qualifications

• High school diploma or equivalent required.
• Previous data-entry, clerical, administrative, or office experience is preferred but not required.

Preferred Qualifications

• Experience with database or information-management systems.
• Familiarity with CRM, ERP, or document-management platforms.
• Experience using spreadsheets for data tracking and reporting.
• Basic knowledge of data-quality and verification procedures.
• Previous remote data-entry or administrative experience.
• Ability to learn new software and internal systems quickly.