Robotics Expo and Events Coordinator

About the Role

We are looking for a proactive and technically inclined Expo & Events Coordinator to manage and execute exhibitions, expos, demonstrations, workshops, and other company events both inside the office and at external venues. The role requires hands-on involvement in the transportation, setup, operation, maintenance, and safe handling of robots, robotic systems, exhibits, demonstration equipment, and other event materials.

Key Responsibilities

• Event & Expo Execution
• Plan and execute expos, exhibitions, workshops, demonstrations, and corporate events.
• Coordinate event activities at both office premises and external venues.
• Ensure timely setup and dismantling of event stalls, exhibits, and equipment.
• Coordinate with event organizers, venues, vendors, and internal teams.
• Ensure smooth execution of events from setup to closure.
• Robot & Equipment Management
• Take responsibility for the safe handling, transportation, setup, and storage of robots and other technical equipment.
• Ensure robots, demo equipment, displays, tools, and accessories are event-ready.
• Conduct basic checks and troubleshooting before and during events.
• Maintain proper inventory and records of equipment used for events.
• Ensure equipment is safely packed and returned after every event.
• Report any damage, malfunction, or missing equipment immediately.
• On-Site Coordination
• Manage the event area and ensure everything is arranged properly before the event begins.
• Coordinate robot demonstrations and technical displays.
• Support trainers, engineers, and other team members during demonstrations.
• Handle unexpected issues and ensure quick resolution during events.
• Maintain professional communication with clients, organizers, and visitors.
• Logistics & Inventory
• Coordinate transportation of robots, equipment, banners, promotional materials, and other event requirements.
• Maintain an event-wise checklist of equipment and materials.
• Ensure timely loading and unloading of equipment.
• Maintain proper storage and organization of event assets.
• Post-Event Activities
• Dismantle and safely pack all robots, equipment, and exhibits after events.
• Ensure all materials are returned to the office and properly stored.
• Check equipment condition after every event.
• Maintain event-related records, checklists, and inventory updates.
• Provide feedback on event execution and technical issues.

Requirements & Tech Stack

• Skills:
• Strong coordination and organizational skills.
• Comfortable handling and transporting technical equipment.
• Good communication and interpersonal skills.
• Ability to operate and handle technical equipment safely.
• Ability to work under pressure and manage multiple activities simultaneously.
• Willingness to travel and work flexible hours during events.
• Valid driving licence.
• Technical Acumen:
• Basic understanding of robotics, electronics, or technical equipment will be an advantage.

Qualifications

• Education: Diploma / Polytechnic qualification in:
• Electronics & Communication
• Electrical & Electronics
• Mechanical
• Mechatronics
• Robotics
• Computer/IT or other relevant technical disciplines.
• Experience:
• Freshers with a technical diploma/Polytechnic qualification may apply.
• Candidates with experience in expos, exhibitions, event coordination, robotics, technical demonstrations, or equipment handling will be preferred.