Assistant

About the Role

The Assistant role is a full-time, on-site position based in Miami Beach, FL, supporting daily administrative and operational activities.

Key Responsibilities

• Manage calendars and schedule meetings.
• Organize documents and maintain files.
• Handle phone calls and emails.
• Prepare correspondence.
• Assist with data entry and record keeping.
• Coordinate travel arrangements.
• Support basic bookkeeping or expense tracking.
• Help plan internal meetings or small events.
• Collaborate with team members to ensure smooth office operations.
• Respond to routine inquiries.
• Complete other tasks as assigned to support leadership and staff.

Requirements & Tech Stack

• Proficiency with office software and tools (e.g., Microsoft Office or Google Workspace), including email, calendars, word processing, and spreadsheets.

Qualifications

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Effective written and verbal communication skills, including professional phone and email etiquette.
• Attention to detail and accuracy in handling documents, data entry, and record keeping.
• Ability to work on-site in Miami Beach, FL.
• Ability to maintain confidentiality.
• Demonstrate reliability and professionalism.
• Comfort working both independently and as part of a team.
• Proactive approach to solving problems.
• High school diploma or equivalent is required.
• Previous experience in an administrative or assistant role is preferred but not required.
• Additional education in business or administration is a plus.