Human Resources Assistant

About the Role

We are seeking a highly organized and detail-oriented Human Resources Assistant to join our team and contribute to the smooth operation of our HR department. The Human Resources Assistant will provide comprehensive administrative and operational support across various HR functions.

Key Responsibilities

• Recruitment & Hiring Support
• Assist with the recruitment process by posting job advertisements, screening applications, and coordinating interviews.
• Schedule interviews and communicate with candidates throughout the hiring process.
• Prepare offer letters, employment contracts, and onboarding documentation.
• Maintain recruitment records and applicant tracking systems.
• Employee Onboarding & Administration
• Coordinate new employee onboarding and orientation activities.
• Prepare employee files and ensure all required documentation is completed and maintained.
• Assist employees with HR-related inquiries and requests.
• Maintain accurate employee records, databases, and filing systems.
• HR Operations & Compliance
• Ensure employee records remain current, accurate, and compliant with company policies and legal requirements.
• Assist in monitoring HR procedures and compliance standards.
• Support the preparation of HR reports, metrics, and documentation.
• Help administer employee policies, handbooks, and workplace procedures.
• Employee Engagement & Support
• Support employee engagement initiatives, training programs, and company events.
• Assist with performance review administration and employee development activities.
• Coordinate internal communications related to HR programs and announcements.
• Foster positive relationships with employees across all departments.
• General Administrative Duties
• Manage HR correspondence, calendars, and meeting schedules.
• Prepare reports, presentations, and HR-related documents.
• Organize and maintain confidential personnel records.
• Provide administrative support to the HR Manager and wider leadership team as required.

Qualifications

• High school diploma, Associate's or Bachelor's degree.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Professional, approachable, and team-oriented attitude.