Administrative Assistant I

Key Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations.
• Provide administrative support for various projects.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors.
• Perform other duties as assigned.
• Willingness to travel up to 10% for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience.
• Internship or volunteer experience a plus.
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Preferred Qualifications

• Billing experience preferred.