Administrative Support Assistant

About the Role

The Admin Support Assistant (ASA) is an entry-level role providing administrative support to Attorneys and the Admin Resource Team. ASAs will complete an in-depth training and mentoring program to gain the ability to work in all practice groups of the firm.

Key Responsibilities

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files, maintaining them electronically and in hard copy.
• Maintain daily appointment calendars, book meetings, and make travel arrangements.
• Handle expense reimbursements for attorneys.
• Enter attorneys’ time for timesheets and billing purposes.
• Proofread all documents for formatting, spelling, and grammatical errors; ensure attachments, exhibits, and enclosures are intact.
• Print/scan materials.
• Transcribe dictation.
• Prepare courier packages.
• Process check requests and invoices for payment by the Accounting department.
• Utilize and review materials from administrative teams for accuracy.
• Support junior ASAs and other staff as a buddy/mentor.
• Assist with client monthly billing processes.
• Build and coordinate relationships with other Legal Administrative Assistants and teams.
• Support the assigned team and demonstrate willingness to upskill and learn.
• May undertake specific practice group tasks and requirements.

Requirements & Tech Stack

• Strong proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.

Qualifications

• High School Diploma or Equivalent; bachelor's or associate degree preferred.
• Detail-oriented, well-organized, with the ability to manage multiple assignments and meet deadlines.
• Strong communications skills, both written and oral, with attention to grammar, spelling, and punctuation.
• Prior legal administrative support experience is a plus.