Administrative Assistant, PDD Malden

About the Role

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Malden Office. This is a full-time position reporting to the Supervising Administrative Assistant.

Key Responsibilities

The Administrative Assistant will support a team of attorneys by:

• Opening and closing cases, including running conflict checks.
• Word processing, including preparation of CORI requests, subpoenas, motions, letters, and running sheet entries.
• Filing, faxing, photocopying, scanning, and shredding documents.
• Handling transcriptions and transcript requests, and other document and record requests as necessary.
• Providing telephone and reception services.
• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups.
• Other duties as assigned.

Requirements & Tech Stack

• Access to home internet access sufficient to work remotely.
• Familiarity with advanced Word formatting and editing.
• Familiarity with Microsoft Excel.
• Typing skill of 50 to 60 wpm preferred.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS

Substitutions:

• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

The ideal candidate will be:

• Highly organized.
• Creative.
• Detail-oriented.
• Enjoys interacting with people in a friendly work environment.
• Takes satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.

Required Skills:

• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups.
• Strong communication skills.
• Strong organizational skills.
• Strong detail skills.
• Excellent interpersonal skills.
• Ability to interact effectively with diverse colleagues at all levels of the agency.
• Ability to work as an effective team member.
• Flexibility.
• Strict adherence to confidentiality.
• Legal office experience a plus.
• Foreign language skills strongly preferred.