Air and Ocean Import Operations

About the Role

Röhlig USA is seeking a dynamic, detail-oriented professional to join our Air and Ocean Import team, playing a key role in managing international shipments and ensuring seamless end-to-end operations.

Key Responsibilities

• Coordinating Operations with Air & Sea Freight Imports:
• Timely processing of import air and sea documents, including registration of shipments.
• Communicating automation details to subcontractors for reporting to customs.
• Monitoring clearance and delivery of cargo within free storage/holding times.
• Checking for special instructions on documents.
• Invoicing and collection of correct charges.
• Authorizing delivery of air and sea freight.
• Monitoring availability and, in conjunction with subcontractors, ensuring timely collection of cargo, check-in to warehouse, and reporting to customs.
• Following up on delivery with truckers.
• Financial and Accounting Responsibilities:
• Approving freight invoices, credit notes, and monitoring transport waiting time costs.
• Paying carrier local charges and any other related costs upon arrival to avoid storage and added costs.
• Preparing payment vouchers and writing checks for authorization and presentation.
• Processing air and sea freight debtors & creditors expeditiously by verification prior to handing over to accounts for payment.
• Ensuring the department (cost center) achieves its financial and quality objectives.
• Client and Supplier Management:
• Keeping a record of discrepancies via the Innovations and Incidents Management (IIM) to ensure compliance.

Requirements & Tech Stack

• Knowledge of related computer applications.
• Familiarity with freight forwarding procedures.
• Globally aware of countries and their locations.

Qualifications

• High school graduate, qualification preferred.
• Up to two years of previous related experience required.
• Excellent customer service & communication skills.
• Above average administration skills.
• Attention to detail.
• Excellent time management.
• Able to work under pressure and meet deadlines.
• Resilient.
• Customer focused.
• Shows initiative and drive.