Marketing Coordinator

Believe Digital

About the Role

As Marketing Coordinator, you will support the Marketing team across all song releases. This role assists Marketing Managers in the day-to-day running of music marketing campaigns and general marketing operations tasks.

Key Responsibilities

• Vendor & Expense Management
• Timely process and track all 3rd-party vendor and marketing agency invoices.
• Continuously maintain and update the marketing expense tracker for accurate financial visibility.
• Ensure all payments are submitted, approved, and executed in a timely manner according to company internal compliance and finance processes.
• Track and verify the delivery, quality, and reporting of campaigns executed by vendors.
• Campaign Briefing & Operational Support
• Accurately brief media buy campaigns (YouTube, Spotify, Meta, etc.) on internal marketing tools.
• Collaborate closely with internal marketing team, finance team, and external agency partners to ensure seamless campaign launches.
• Project Management & Workflow Operations
• Timely update, maintain, and manage tasks and project workflows within project management software like Notion/Trello/Asana.
• Monitor marketing deliverables, campaign timelines and marketing budgets to ensure seamless execution across all accounts.

Qualifications

• Passionate about music.
• Experience in marketing coordination, ad operations, or marketing administration (preferably within music, media, or entertainment).
• Prior experience and proficiency with project management tools such as Asana/Notion/Trello is strongly preferred.
• Proficient in spreadsheet management (Google Sheets / Excel) with high attention to detail for tracking budgets and processing invoices.
• Familiarity with digital music and ad ecosystems, particularly YouTube, META & Spotify, and media buy workflows.
• Exceptional organizational skills.
• Ability to multitask in a fast-paced environment.
• Clear communication skills.
• Eye for detail.
• Ability to coordinate and collaborate effectively with various stakeholders.