Executive Assistant

About the Role

• Full-time, on-site role based in Mumbai.
• Provides comprehensive administrative and executive support to senior leadership.

Key Responsibilities

• Managing calendars.
• Scheduling meetings.
• Organizing travel arrangements.
• Preparing agendas and meeting materials.
• Handling correspondence.
• Drafting and formatting documents.
• Maintaining records.
• Preparing accurate expense reports.
• Coordinating internal and external communication.
• Supporting follow-up on key initiatives.
• Streamlining office workflows.

Requirements & Tech Stack

• Proficiency with office productivity tools (e.g., email, spreadsheets, word processing, presentation software).
• Comfort learning new systems.

Qualifications

• Executive Administrative Assistance and Executive Support skills, including calendar management, meeting coordination, and task prioritization.
• Experience preparing and tracking Expense Reports, with accuracy in documentation and basic knowledge of budgeting or expense policies.
• Excellent Communication skills, both written and verbal, for interacting with internal teams and external stakeholders in a professional manner.
• Proven Administrative Assistance capabilities, including document preparation, filing, record management, and office coordination.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks and deadlines in a fast-paced environment.
• High level of integrity, discretion, and reliability when handling confidential information and executive-level matters.
• Relevant experience as an Executive Assistant, Administrative Assistant, or similar role.
• A diploma or degree in business, commerce, or a related field is preferred.