Assistant to the founder's office

About the Role

The Assistant to the founder’s office will provide comprehensive administrative and organizational support to ensure smooth daily operations and effective decision-making. This full-time, on-site role in Ahmedabad involves managing calendars, coordinating meetings, preparing presentations and reports, and handling correspondence and follow-ups with clients, vendors, and internal teams. The role involves maintaining documentation, organizing files, tracking action items, and assisting with basic research and data gathering for ongoing projects and strategic initiatives. The assistant will help streamline communication between the founder and different departments, support travel and event arrangements, and uphold confidentiality and professionalism in all interactions.

Key Responsibilities

• Manage calendars and coordinate meetings.
• Prepare presentations and reports.
• Handle correspondence and follow-ups with clients, vendors, and internal teams.
• Maintain documentation and organize files.
• Track action items.
• Assist with basic research and data gathering for ongoing projects and strategic initiatives.
• Streamline communication between the founder and different departments.
• Support travel and event arrangements.
• Uphold confidentiality and professionalism in all interactions.

Qualifications

• Strong Administrative Assistance and Clerical Skills for managing schedules, documentation, and office operations.
• Excellent Executive Administrative Assistance capabilities for supporting planning, coordination, and follow-through on founder-level initiatives.
• Professional Communication and Phone Etiquette skills for interacting with clients, partners, and internal stakeholders.
• Proficiency with productivity tools (e.g., MS Office or Google Workspace), including spreadsheets, presentations, and email management.
• Strong organizational abilities, attention to detail, and time management skills, with the capacity to handle multiple tasks and priorities.
• Ability to maintain confidentiality, exercise sound judgment, and work independently with minimal supervision.
• Prior experience in an executive or founder’s office, or in a similar administrative support role, is an advantage.
• Graduate degree in any discipline; education in business, administration, or related fields is preferred.