Executive Assistant

Hope India Foundations

About the Role

• This is a full-time Executive Assistant role based in Navi Mumbai with a hybrid work arrangement.

Key Responsibilities

• Provide comprehensive administrative and executive support.

• Manage calendars and schedule meetings.

• Coordinate travel and logistics.

• Prepare and maintain expense reports.

• Organize documentation.

• Handle correspondence.

• Support meeting preparation (agendas, presentations, minutes).

• Coordinate with internal teams and external partners.

• Track key deliverables and ensure follow-up on action items.

• Streamline executive workflows.

• Maintain confidentiality.

• Contribute to efficient office operations.

• Helping in Brand building, PR, and Lead management will be an added advantage.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including calendar management, meeting coordination, and document organization.
• Experience in Executive Support and Expense Reports, including preparing, tracking, and reconciling expenses and supporting senior leadership with day-to-day operational needs.
• Excellent Communication skills, including clear written and verbal communication, professional email etiquette, and stakeholder coordination.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines in a dynamic environment.
• Proficiency with office productivity tools (such as word processing, spreadsheets, presentations, and calendaring software) and comfort with virtual collaboration platforms.
• Ability to work independently and collaboratively, maintain confidentiality, and demonstrate sound judgment and professionalism.
• A bachelor’s degree in any discipline is preferred.
• Prior experience supporting senior leaders or executives is preferred.
• Experience in the nonprofit or social impact sector is an advantage.