Administrative Support Clerk (DYS CC Only)

About the Role

This is a first-level administrative support position within the Division of Youth Services (DYS) at the Missouri Hills Campus in St. Louis County, supporting a work unit in a treatment program for youth. The role involves performing a variety of clerical tasks under direct supervision, working within set guidelines.

Key Responsibilities

• Perform common and repetitive clerical, printing, data entry, and mail-related tasks.
• Maintain a significant phase or segment of a clerical process or office activity with relative independence, making decisions in accordance with agency policies, rules, or procedures.
• Compose routine correspondence using a computer keyboard; proofread and/or finalize letters, memorandums, reports, or other documents for approval and/or signature.
• Establish and maintain filing systems.
• Prepare records for storage and/or archiving.
• Prepare purchase and supply requisitions, personnel and/or payroll records, time and leave records, expense accounts, or other program or agency documents.
• Maintain an adequate stock of needed supplies for regional and facility usage.
• Arrange travel and accommodations.
• Serve as a receptionist or information clerk: determine the purpose of contact, provide general information, assist in preparation of forms, direct individuals to the proper destination, receive and distribute messages, and schedule and/or arrange appointments.
• Enter and update information in automated systems, spreadsheets, and databases.
• Utilize various software packages in the performance of duties.
• Maintain required ledgers, following procedures regarding proper receipts, obtaining signatures, maintaining subsidiary ledgers, and keeping expenditure documentation separate.
• Perform other tasks as assigned.

Requirements & Tech Stack

• Knowledge of general office practices.
• Ability to maintain clerical records.
• Ability to operate basic office equipment.
• Ability to interact with the public on the telephone or in person.
• Experience utilizing various software packages.
• Experience with automated systems, spreadsheets, and databases.
• Proficiency in composing routine correspondence using a computer keyboard.

Qualifications

• Six or more months of experience in office support work.
• OR Less than one year of related experience.
• (Substitutions may be allowed.)
• (15 earned credit hours from an accredited college or university may substitute for the required experience.)
• Possession of a high school diploma or proof of high school equivalency.
• (Lack of post-secondary education will not be used as the sole basis for denying consideration to any applicant.)

Additional Information

• Location: Missouri Hills Campus, St. Louis County, 13300 Bellefontaine Road, St. Louis, Missouri 63138.
• Rate: $1,472.91 semi-monthly.
• Individual(s) selected may receive a higher rate based on a pay differential (e.g., shift, or time-of-service pay).
• Work Environment: Working with staff to create a safe, therapeutic, and educational environment for youth in day treatment and residential programs.
• Personal Attributes: Empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful. Ability to communicate clearly, honestly, and openly.