Junior Proposals Specialist

About the Role

Kent is looking for a Graduate Engineer – Proposals to be based in Mumbai, India.

Key Responsibilities

• Support the Proposal Manager / Proposals Lead in the preparation and submission of technical and commercial proposals.
• Review Invitation to Bid (ITB) documents and assist in identifying key submission requirements.
• Coordinate with various departments including Engineering, Procurement, Estimating, Project Controls, HSE, QA/QC, Finance, and HR to obtain required proposal inputs.
• Assist in the preparation of proposal deliverables, compliance matrices, bid registers, and submission documentation.
• Support the development and formatting of proposal documents, presentations, and client submissions.
• Maintain proposal records, databases, lessons learned, and proposal archives.
• Track bid schedules and assist in ensuring timely completion of proposal activities.
• Assist in preparing clarifications, deviations, and client correspondence during the bidding process.
• Ensure proposal documentation complies with company procedures, quality requirements, and client instructions.
• Maintain compliance with Kent's HSE Management System and Integrated Management System (IMS) requirements.
• Participate in proposal review meetings and provide administrative and coordination support.
• Undertake other duties assigned by the Proposal Manager or Department Head in support of the Estimating & Proposals function.

Requirements & Tech Stack

• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Familiarity with SharePoint and document management systems is desirable.

Qualifications

• Bachelor’s degree in Engineering (Mechanical, Civil or related discipline) or MBA (Marketing / Operations).
• 0-2 years of experience in proposals, engineering, project support, or related functions. Fresh graduates are encouraged to apply.
• Strong interest in proposal management, bidding, and business development within the energy and industrial sectors.
• Good analytical and problem-solving skills.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively, both verbally and in writing.
• Good interpersonal and teamwork abilities.
• Ability to manage multiple tasks and work within defined deadlines.
• Adaptability and willingness to learn in a fast-paced environment.

Core Competencies

• Learning Agility
• Teamwork and Collaboration
• Attention to Detail
• Professionalism
• Accountability
• Integrity and Trust
• Initiative and Enthusiasm
• Time Management

HSE AND QUALITY RESPONSIBILITIES

• Maintain standards of HSE and comply with Company's Health, Safety & Environment Management System requirements.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company Quality standards in accordance with Company Quality System requirements.

Details about the role

• Location: Mumbai
• Relocation required: NO
• Travel required: Occasional / as required
• Contract type: Regular
• Experience level: 0-2 years’ experience