Executive Assistant to Group President

About the Role

Executive Assistant to Group President within Caterpillar's Digital, Technology & Distribution (DT&D) division.

Key Responsibilities

• Assisting executive leader by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Facilitating complex domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation.
• Managing executive calendars and coordinating complex schedules across internal and external senior leaders and teams.
• Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc.
• Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees.
• Coordinating events and meetings including logistics, catering, scheduling, etc.

Requirements & Tech Stack

• Extensive executive administrative experience providing strategic support to senior and executive leadership, including Group Presidents, Executive Vice Presidents, and C-suite stakeholders within large, matrixed organizations.
• Previous experience handling/managing confidential company information.
• Accuracy and Attention to Detail: Ability to complete tasks with high levels of precision.
• Collaborating: Ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Effective Communications: Ability to effectively transmit, receive, and accurately interpret ideas, information, and needs.
• Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change.
• Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
• Problem Solving: Ability to apply knowledge of problem-solving appropriately to diverse situations.
• Calendaring: Knowledge of office electronic scheduling software; ability to use scheduling software to create, review or manage schedules.
• Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Examples include: travel, expenses, utilization of computer software programs such as Microsoft Outlook, Word, Excel, PowerPoint, and Concur.

Additional Information

• Location: Irving, TX (Williams Square Corporate Headquarters)
• Required Travel: Up to 15% (Domestic & International)
• Relocation Assistance: None
• U.S. Work Authorization Assistance: None
• This position requires working onsite five days a week.
• Visa Sponsorship is not available for this position.