Project Bid Coordinator
Systematica Consultants
Mumbai, Maharashtra, India2h agovia LinkedIn
About the Role
The Project Bid Coordinator is a full-time, on-site role based in Mumbai. This role is responsible for managing the end-to-end bid and tender process.
Key Responsibilities
- Coordinate requirements for bid and tender processes.
- Gather documentation for proposal submissions.
- Ensure timely submission of proposals.
- Review bid invitations.
- Organize internal inputs from project, finance, and legal teams.
- Prepare structured and compliant bid responses.
- Draft and refine proposal content.
- Maintain bid trackers.
- Support the development of standard templates and reference materials.
- Monitor deadlines.
- Maintain records of submitted bids.
- Support continuous improvement in bid processes and proposal quality.
Requirements & Tech Stack
- Bid preparation and bid processes skills to manage end-to-end tender and proposal activities.
- Bid writing and proposal writing skills to create clear, accurate, and persuasive submissions.
- Tender submissions skills to ensure compliant, timely, and complete responses to client requirements.
- Strong written and verbal communication skills.
- Attention to detail.
- Ability to analyze client documents and requirements.
- Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software).
- Basic document formatting.
- Ability to coordinate with cross-functional teams.
- Ability to manage multiple deadlines.
- Ability to work in a structured, process-driven environment.
Qualifications
- Relevant experience in bid coordination, proposals, or project administration is preferred.
- Experience in consulting or engineering domains is an advantage.
- Bachelor’s degree in business, engineering, communications, or a related field is preferred.