Seasonal HR Coordinator

About the Role

Seasonal full-time role supporting the HR team through peak onboarding season into the new year. This is an in-office position, with a schedule that includes weekends and holidays. Applicants must be 18 years of age.

Job Summary

Assists with administrative duties in a fast-paced Human Resources office. Duties include onboarding new employees, completion of new hire paperwork, data entry, and other assigned projects. Provides accurate and prompt responses to all employment-related questions while providing exceptional service to internal guests.

Key Responsibilities

• Customer Service:
• Welcome, greet, and assist new and current employees; provide accurate information about employment opportunities, employee policies, events, and business operations.
• Answer phones, respond to voicemails, emails, TDX tickets, and assist with high-volume walk-in traffic.
• Assist applicants and employees in using the recruiting and onboarding system.
• Verify identity for I-9 forms.
• Request work permits.
• Ensure compliance with all state and federal laws during the onboarding process for new and returning employees.
• Data Entry:
• Perform data entry for new hire and returning staff (approximately 1,600 people).
• Regularly maintain the HRIS system, audit data, and make corrections.
• Track background checks, compliance of the I-9 process and verification to work in the US, and other employment requirements.
• Administrative:
• Perform filing, shredding, office organization, and auditing for compliance.
• Assist the HR leadership team with day-to-day tasks and special projects.
• Assist with employee housing admin as needed.
• Assist with Payroll administrative duties as assigned.

Requirements & Tech Stack

• Competencies and Job Requirements:
• Ability to work within a fast-paced, high-volume demanding environment.
• Excellent organizational and problem-solving skills with the ability to handle multiple tasks.
• Ability to work autonomously and utilize resources.
• Ability to maintain a high level of confidentiality.
• Maintain compliance with state and federal employment laws and ensure accuracy with processes and procedures.
• Intermediate to advanced computer skills, proficient in Microsoft Word, Excel, Outlook, and web browsers.
• Effective communication skills, oral and written.
• Strong sense of customer service & safety awareness.
• Neat and clean appearance in compliance with company grooming standards.
• Punctual and able to report at the scheduled start time.
• Ability to work well as part of a team.
• Ability to work with minimum supervision.
• Physical Requirements:
• Regularly required to walk, talk, see, and hear.
• Sits for extended periods at a computer station or work desk.
• Stands and walks regularly throughout the day.
• Uses hands and fingers to operate computers and office equipment for up to 8 hours daily.
• Lifts up to 10 pounds regularly.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• Working Conditions:
• Indoor environment with moderate noise levels.
• May be exposed to outside weather conditions.
• Equipment Used:
• General office equipment.

Qualifications

• Education and Experience:
• High School Diploma or GED.
• Six months of administrative or HR experience and/or training; or equivalent combination of education and experience.
• Preferred:
• Experience in the ski resort industry.
• A Motor Vehicle Record review may be required.

Compensation

• Base hourly pay range: $18.68 - $24.28 per hour

Benefits

• Free skiing + riding privileges to 17 iconic resorts.
• Healthcare options for both Seasonal & Year-Round employees.
• Generous discounts on outdoor gear and apparel.
• 401(k) plan with generous company match.
• Free and discounted lift tickets.
• 25%-50% discount at Food & Beverage locations.
• 40% discount at Palisades Tahoe operated retail stores.
• Employee Assistance Program (EAP).