Administrative Assistant

About the Role

• Full-Time, Monday-Friday, 8:00 A.M.-3:30 P.M.
• Compensation Rate: $21.00 Per Hour

Summary/Primary Purpose

This clerical position assists the Corps in managing all clerical and other general office procedures.

Key Responsibilities

• Establish and maintain effective working relationships with employees, other agencies, and the public.
• Draft written responses or replies by phone or e-mail, when necessary, and respond to regularly occurring requests for information.
• Responsible for establishing priorities and meeting deadlines as directed.
• May be responsible for actions related to payroll processing, including time off requests and approval of timecards.
• Keep Corps management team apprised of appointments, office situations, administrative needs, property issues, and supplies needed.
• Maintain files in compliance with The Salvation Army (TSA) systems, including correspondence, financial materials, and all corps office related data.
• Collect data, track, and implement statistics as needed.
• Regulate for proper compliance to TSA policy all necessary paperwork for Safe from Harm (SFH); maintain full and accurate records pertaining to SFH.
• Preparation of required statistical, financial, reimbursements, deposits, and other reports as needed.
• May attend assigned committees and meetings, help gather/order necessary items for events, assist and attend events.
• Track information relating to special projects as assigned, to include Christmas efforts and volunteers.
• Track/maintain office equipment and order office supplies.
• Responsible for basic accounting functions for Corps to include expense reports, reimbursements, receipts, and other duties as assigned.
• Driving is an essential function of the position.
• All other duties as assigned.

Requirements & Tech Stack

• Intermediate Microsoft Word and Excel skills.
• Ability to access payroll, timekeeping, and personal data via a web-based system.
• Administrative skills include utilization of standard office equipment, data entry, 10-key, attention to details, and filing.
• Good communication skills both written and spoken.
• Demonstrated ability to handle confidential matters.
• Must possess a valid driver's license.
• Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Qualifications

• High School Diploma or general education degree (GED) required.
• 6 months related experience.
• Ability to be flexible and able to work on multiple projects or tasks simultaneously.
• Must pass all applicable background checks.
• Must successfully complete Safe from Harm training within 30 days of hire, as established by The Salvation Army.

Physical Requirements

• Good speaking, hearing, and vision ability.
• Excellent manual dexterity.
• Ability to stand, bend, and reach for extended periods of time.
• Dexterity of hands and fingers to operate cleaning equipment.
• Ability to lift and/or move more than 25 pounds occasionally.

Working Conditions

• Business office setting with office equipment, light traffic, and moderate noise levels.