Administrative Assistant

About the Role

Join Howard Shockey & Sons, Inc., a respected construction firm, as an administrative partner in their Winchester office. This role supports project teams and ensures smooth operations, ideal for a detail-oriented, proactive professional in a fast-paced environment who enjoys varied responsibilities and delivers exceptional service with integrity and professionalism.

Key Responsibilities

• Provides clerical and administrative support to team members.
• Manages calendars and appointment schedules.
• Establishes, organizes, and maintains project documents and files.
• Screens incoming calls and correspondence, responding independently when appropriate.
• Prepares memorandums outlining and explaining procedures and policies.
• Organizes programs, events, or conferences, including arranging facilities, issuing invitations, coordinating speakers, and managing budgets.
• Prepares and maintains project records such as agendas, notices, minutes, submittal logs, change order requests, change orders, lien waivers, payment requests, subcontracts, and purchase orders.
• Monitors status of subcontractors, insurance certificates, and license documentation.
• Assists in securing project closeout documents, lien releases, and operations & maintenance manuals.
• Composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Manages and coordinates multiple tasks simultaneously and efficiently.
• Assists with mailroom duties.
• Maintains high personal candor, integrity, and ethical practices.
• Demonstrates commitment to win-win relationships through firm, fair, friendly, and factual interactions.
• Other duties may be assigned.

Requirements & Tech Stack

• Microsoft Office Suite (Word, Excel, Outlook)
• Calendar management
• Document management and filing
• Correspondence preparation
• Event organization
• Database and spreadsheet creation/maintenance
• Mailroom duties

Qualifications

• One year certificate from college or technical school; OR three to six months related experience and/or training; OR an equivalent combination of education and experience.
• Detail-oriented
• Proactive professional
• Ability to thrive in a fast-paced environment
• Ability to manage a variety of responsibilities
• Commitment to exceptional service
• Integrity and professionalism

Salary: $17.70 - $32.95