Administrative Assistant

Eztablish Design

About the Role

The Administrative Assistant is a full-time, remote role that supports daily operations and ensures smooth coordination across the team.

Key Responsibilities

• Managing calendars
• Scheduling meetings
• Handling email and phone communication
• Maintaining organized digital records and files
• Preparing basic documents and presentations
• Assisting with clerical tasks such as data entry and reporting
• Supporting executive administrators with travel arrangements and follow-ups
• Coordinating internal workflows
• Tracking task completion
• Providing responsive support to team members and external partners

Qualifications

• Strong administrative assistance and executive administrative assistance skills for scheduling, coordination, and task management
• Solid clerical skills, including data entry, document preparation, recordkeeping, and basic office software proficiency
• Professional phone etiquette and clear, confident communication skills for interacting with internal teams and external stakeholders
• Ability to work independently in a remote setting, with strong time management, reliability, and attention to detail
• Comfort with digital tools and collaboration platforms (e.g., email, spreadsheets, cloud storage, video conferencing)
• Prior experience in administrative or office support roles; exposure to design, architecture, or lifestyle sectors is an advantage
• High school diploma required; additional education or certifications in administration or office management are beneficial