Payroll Specialist

About the Role

We are seeking a detail-oriented and organized Payroll Specialist to support payroll processing, employee records, payroll reporting, and related administrative activities. This position is well suited for an early-career professional looking to develop experience in payroll administration, accounting operations, and employee support.

Key Responsibilities

• Assist with the preparation and processing of regular payroll cycles.
• Review employee timekeeping, attendance, compensation, deductions, and payroll-related information for accuracy.
• Enter and maintain payroll data in payroll and HR systems.
• Assist with employee onboarding, status changes, compensation updates, and payroll adjustments.
• Research and resolve routine payroll discrepancies and employee inquiries.
• Maintain accurate and confidential payroll and employee records.
• Assist with payroll reports, reconciliations, and payroll-related documentation.
• Coordinate with HR, Finance, and other internal teams regarding payroll information.
• Support the processing of payroll deductions, benefits, taxes, and other payroll-related items.
• Help ensure payroll activities follow company policies and applicable federal and state requirements.
• Review payroll data for inconsistencies and escalate complex issues when necessary.
• Assist with audits and requests for payroll documentation.
• Maintain organized records and follow established payroll procedures.
• Perform other payroll and administrative duties as assigned.

Requirements & Tech Stack

• Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet tools.
• Ability to work independently in a remote environment.
• Must be authorized to work in the United States.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field is a plus.
• 0–2 years of experience in payroll, accounting, finance, HR administration, or a related field.
• Strong attention to detail and numerical accuracy.
• Basic understanding of payroll and accounting principles.
• Strong organizational and time-management skills.
• Ability to handle confidential information professionally.
• Good written and verbal communication skills.
• Strong problem-solving skills and ability to identify discrepancies.

Preferred Qualifications

• Previous experience with payroll processing or payroll administration.
• Familiarity with payroll or HRIS platforms.
• Knowledge of U.S. payroll practices, including federal and state payroll requirements.
• Experience with timekeeping and attendance systems.
• Familiarity with payroll reporting and reconciliation processes.
• Experience with ADP, Workday, Paychex, UKG, or similar platforms is a plus.
• Basic knowledge of accounting software is beneficial.