Purchasing Contract Analyst

Key Responsibilities

• Review, track, and facilitate procurement contract activities.
• Administer supplier contracts.
• Perform contract and spend analytics.
• Support sourcing and contract negotiations.
• Partner with departments to assess and address contracting needs.
• Coordinate contract workflows, ensuring timely execution.
• Maintain accurate contract records throughout the contract lifecycle.
• Review and negotiate routine contracts and amendments.
• Provide or obtain appropriate signatures for contracts.
• Work collaboratively with the Office of the General Counsel to finalize routine contracts over authorized limits.
• Assess, access, and administer cooperative purchasing organizations’ contracts on behalf of MCW.
• Analyze supplier contracts to identify areas of opportunity, including cost savings, pricing inconsistencies, renewal risks, and compliance gaps.
• Develop and maintain contract performance metrics, dashboards, and reports to measure key performance indicators (KPIs) based on contract activities (e.g., supplier compliance, contract utilization, savings realization).
• Conduct spend analysis to support sourcing strategies, contract negotiations, and supplier consolidation initiatives.
• Review contract terms and conditions to identify financial, operational, and compliance risks, ensuring proactive contract management and continuity of service.
• Perform market research and benchmarking analyses to evaluate supplier competitiveness, pricing trends, and industry best practices.
• Support strategic sourcing initiatives by developing financial models, total cost of ownership (TCO) analyses, and business cases for procurement decisions.
• Collaborate with internal stakeholders to evaluate contract requirements and facilitate negotiable commercial terms, ensuring alignment with organizational objectives.
• Maintain contract and supplier data integrity within the contract lifecycle management (CLM) or departmental tracking mechanism, and procurement systems for accurate reporting and analytics.
• Assist with the design and implementation of a contract repository, including governance frameworks, reporting methodologies, and analytical tools.
• Obtain an understanding of MCW policies and procedures to advise departments.
• Promote awareness and utilization of approved preferred contracts across the MCW community.
• Other duties as assigned.

Requirements & Tech Stack

• Critical thinking, problem-solving, and analytical skills.
• Ability to work independently and collaboratively.
• Organizational skills with the ability to prioritize.
• Advanced verbal and written communication skills.
• Ability to listen critically and interact with individuals at all levels of the organization.
• Strong quantitative and analytical capabilities to interpret data, identify trends/opportunities, and make data-driven recommendations.
• Presentation skills to influence, engage, and communicate outcomes.
• Advanced technological skills in Workday and other related data analytics and report writing platforms.

Qualifications

• Minimum Required Education: Bachelor’s Degree.
• Minimum Required Experience: Up to 2 years in purchasing, spend analytics, or a professional setting.
• Preferred Experience:
• Experience working in higher education.
• Experience working in a scientific or research environment.
• Experience in a decentralized purchasing environment.

About the Role

• Requires a customer-focused approach.
• Commitment to fostering a collaborative, service-oriented procurement environment.