Administrative Assistant / Bookkeeper--Entry Level

Administrative Assistant / Bookkeeper

Optimus Property Management, Inc.

About the Role

Optimus Property Management is looking for a detail-oriented, personable Administrative Assistant / Bookkeeper to support office operations, accounting functions, and property management and maintenance teams. This is an entry-level bookkeeping position, ideal for someone with foundational QuickBooks experience looking to grow accounting and office administration skills in a fast-paced, hands-on environment.

Key Responsibilities

Front Office & Administrative Support

• Answer and direct incoming phone calls
• Greet guests and visitors, and direct tenants to the appropriate team member
• Return orders and packages at Amazon, FedEx, and UPS drop-off locations
• Schedule notary appointments as needed
• Order equipment and supplies for property managers and maintenance teams
• Provide general administrative support across the office

Bookkeeping & Accounting Support

• Scan and post tenant checks
• Process and pay bills
• Create, post, and reconcile journal entries in accordance with standard accounting practices
• Perform reconciliations for bank accounts, credit cards, loans, and other financial records to ensure accuracy
• Support day-to-day bookkeeping and financial recordkeeping

Requirements & Tech Stack

• Minimum 2 years of QuickBooks experience
• Strong working knowledge of QuickBooks and Microsoft Excel
• Comfortable creating, posting, and reconciling journal entries
• Strong organizational skills and attention to detail
• Friendly, professional communication style — both in person and on the phone
• Ability to multitask and prioritize in a busy office environment

Details

• Location: Onsite, Century City, CA
• Schedule: Part-time or full-time available
• Pay: $22–$24 per hour, based on experience