Receptionist / Secretary (Office-Wide)

About the Role

The Kings County District Attorney’s Office (KCDA) has an opportunity for a Receptionist / Secretary. This role involves performing various administrative duties under general supervision.

Key Responsibilities

• Maintains Bureau Chief and Deputy Chief's schedules.
• Responds to telephone inquiries, directs calls, and records messages.
• Prepares all correspondence for managerial staff.
• Maintains an efficient filing system for all correspondence.
• Requisitions office supplies for the unit.
• Maintains vacation and sick leave calendar of employees within the unit.
• Collects timesheets from ADAs weekly and submits them to the Bureau Chief for signature.
• Ensures all equipment is in good working order and places requests for repair tickets.
• Provides coverage in the absence of the Receptionist.
• Assists with unit special projects.
• Performs other related duties as necessary.

Requirements & Tech Stack

Familiarity with case tracking, CIMS, and Office of Court Administration (OCA) is a plus.

Qualifications

• Ability to understand and carry out simple instructions.
• Ability to understand and be understood in English.
• Strong attention to detail is essential.

Preferred Skills

• Excellent organizational, time-management, and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.
• Excellent communication skills and writing skills.

Residency Requirement: New York City residency is generally required within 90 days of appointment. City Employees in certain titles with 2 continuous years of City service may be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. Discuss with the agency representative at the time of interview.