Proposal Coordinator

About the Role

Ignite Your Career with Garver's Water Marketing Team as a Proposal Coordinator. This role demands strong written communication skills, an eye for design, and the ability to compile and refine a range of data and marketing materials. Function as a graphic designer, content writer, data guru, and project manager. Thrive in a dynamic, detail-oriented setting, embodying team spirit, excelling in both independent and collaborative work, and juggling multiple tasks while prioritizing deadlines. Collaborate closely with engineers on Garver’s Water team to deliver industry-leading proposals that win new work. This is an entry-level position.

Key Responsibilities

• Take the reins of the proposal process, overseeing everything from RFP release to final client delivery.
• Own the proposal document, effectively communicate proposal requirements to the team, and set internal draft deadlines.
• Craft, edit, and meticulously proofread complex proposals, government forms, and conduct quality control checks to meet client specifications.
• Use Adobe InDesign and custom graphic assets to craft proposals, blending unique graphic style with brand.
• Craft custom-written content that speaks directly to the client's selection committee and showcases Garver's strengths.
• Coordinate and organize technical information, including photography, external subconsultant data, and marketing materials.
• Contribute to the central information database of custom content for future projects.
• Gradually increase understanding of the water engineering industry to communicate effectively with project leaders and clients.
• Collaborate with the team to create compelling client presentations that secure project wins.

Requirements & Tech Stack

• Adobe InDesign
• Graphic design and page layout principles
• Writing and editing skills
• Communication skills
• Project management skills

Qualifications

• Education or proven experience in Communications, Graphic Design, Public Relations, Business, Journalism, English, Marketing, Advertising, or a related field.
• Demonstrated ability to incorporate red-line edits with accuracy and efficiency.
• Enthusiasm and a strong work ethic are primary requirements.
• A passion for science and a creative streak are ideal.
• Experience in the AEC industry is valuable but not required.
• Experience in a marketing agency is not required; close collaboration with internal clients (Project and Client Service Managers) is the model.